Chapter 20 Membership
20.1 The membership for the Youth Division is defined by the Bylaws of PA West and is open to all Local Soccer Bodies (club/association) and any other member of PA West to the extent they wish to participate.
20.2 Membership and registration requirements of PA West Soccer Association must be satisfied before admittance into the Division is permitted.
20.3 The Youth Division has the right of approval/ denial of its member clubs and must recommend all new members to the PA West Executive Board for admission into PA West.
20.4 The Youth Division shall consist of two (2) types of clubs: Community Club and Classic Club. A community club shall manage and arrange soccer programs (primarily in-house and travel) generally within a limited geographic area consisting primarily but not exclusively of players from that limited area. A Classic Club shall manage and arrange soccer programs for the advanced competitive players and shall not be limited to players from any limited area.
20.6 New Club Requirements:
A. Application General Requirements for ALL new member clubs:
- Dated letter or electronic request including name & address of the association with Club Logo.
- A list by name and title of the Board of Directors along with the addresses, telephones and email of each.
- A list by name and title of all Committee Members including positions such as In-House and Travel Coordinators, Coaching Directors or Coordinators and Registrars, with addresses, phone numbers and email of each.
- A list by name and title of all Operating official(s) including but not limited to president, vice-president, treasurer, secretary, director(s), coordinator(s), director of coaching, registrar, assignor, commissioner(s), field coordinator(s).
- A copy of By-Laws, Incorporation Papers and a Mission Statement.
- A section in the governing document containing the club’s Risk Management Policy or Rules.
- A section in the governing document containing the club’s Grievances and Hearings & Appeals with a timeline resolution.
- A section in the governing document containing the club’s Return-to-Play (RTP) and Health Safety Guidelines.
- A section in the governing document containing information on its affiliation with other soccer organizations and disclosure of any members serving on a non-affiliated Board. PA West Soccer Class-A member clubs shall not be part of any non-PA West Soccer organization that creates a conflict of interest with PA West Soccer rules, policies or procedures.
- Disclose any known or possible Conflict of Interest, including written explanation. New member club applications shall be reviewed thoroughly for possible conflict with existing clubs; where there is doubt or conflict, said club application will be tabled until said club organization comes into compliance with these guidelines.
- A list of all fields for play and practice including copies of permits to use fields if not owned, or Proof of ownership
- Merger: If the new club application is a result of a merger of two or more existing clubs, a written acknowledgement by presidents of ALL clubs involved is required.
- Changed Status: If the Applicant is a current Member club seeking a NEW STATUS within the State Association, said club must be in current good standing (meeting the given criteria in current status) as well as meet the specific criteria noted for the new status desired by said club.
- Deadline for Club Member Application and Fee Submittal (Fee applies to NEW Member applicant only):
Application may occur at any time of the year and must have a club check in the policy amount made payable to PA West Soccer Association accompanying the application. All applications and fee must be sent to the State Office.
- To be eligible for Fall play, Fall season deadline is 14 days prior to Youth Board’s May meeting date of that year.
- To be eligible for Spring play, Spring season deadline is 14 days prior to the Youth Board’s November meeting date of the previous year.
B. Specific application requirements for New Member Classic Clubs:
(a) New Classic Club applications are first submitted to the Classic Committee for review and recommendation.
(b) To be eligible for membership, a potential Classic Club shall field a minimum of eight (8) teams in PA West Soccer run leagues (or required US Youth Soccer or Region 1 Leagues) the first seasonal year.
(c) A New Club may only apply to the Classic Division if the Classic Division drops below 12 Classic clubs. While the number of Classic Clubs shall be limited, all competitive teams (as defined in the Youth Division Playing Rules) shall have the right to be promoted or relegated based on the results on the playing field as set forth in the Playing Rules of PA West Youth Division as amended each seasonal year.
C. Specific application requirements for the New Member Community Club:
(a) New Community Club application must first be submitted for recommendation to the appropriate District Director.
(b) A Community Club must actively participate with players in at least one seasonal program within the State Association. To be involved at Travel team level only, said club must actively participate with a minimum of twenty (20) individual players for a minimum of two (2) teams playing at a division level of Travel or higher.
D. Specific requirements for Accredited Futsal Clubs
(a) New Futsal Club application must first be submitted for recommendation to the Futsal Committee
(b) Committed exclusively to Futsal with one (1) year of play before eligible to apply
(c) Offers Futsal specific training curriculum and committed to participate in PA West Futsal State Cup
(d) Licensed coaches
(e) Forty (40) players in five different age groups, all registered with PA West Futsal